Carollo Engineers Jobs

Job Information

Carollo Engineers Administrative Assistant in Portland, Oregon

Administrative Assistant

Tracking Code


Job Description

Essential Duties and Responsibilities

  • Serve as the initial point of contact for visitors to the office

  • Answer phones and greet visitors

  • Manage the reception area

  • Handle routine tasks for other professionals

  • Prepare communications, such as memos, emails, invoices, reports and other correspondence

  • Create and maintain filing systems, both electronic and physical

  • Manage calendars and schedule meetings

  • Meeting setup, implementation, and break-down

  • Track and manage office supplies

  • Perform special projects and assignments as directed

Required Skills

  • Ability to multi-task, exercise good judgment, be detail-oriented and maintain professionalism

  • Ability to make independent decisions on how to best handle assignments

  • Must be organized and efficient with time management skills

  • Excellent written and verbal communication skills

  • Strong attention to detail

  • Proficiency in MS Office Suite

  • Knowledge of electronic document management systems


Required Experience

  • High School Diploma

  • Minimum of 2 years of receptionist and/or administrative assistant experience

Preferred Education and Experience

  • Minimum of 2 years administrative experience in A/E industry

Carollo is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, ancestry, disability, medical condition, marital status, sex, age, sexual orientation, gender Identity, ethnicity, or veteran status. Qualified applicants with criminal histories will also be considered in a manner that is consistent with the Fair Chance Initiative for Hiring Ordinance and/or any other similar ordinances as required.

EOE/Minorities/Females/Protected Veterans/Disabled

Job Location

Portland, Oregon, United States

Position Type