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Job Information
Carollo Engineers Administrative Assistant in Austin, Texas
Overview
Carollo Engineers is an internationally recognized environmental engineering firm that specializes in the planning, design, and construction of water and wastewater facilities. We are seeking anAdministrative Assistantto help with construction administrative services on site, temporary, up to 24 hours per week.
At Carollo you’ll make an impact at an organization that does meaningful work, fosters a collaborative team culture, and creates a diverse, inclusive environment where you feel like you belong. You’ll work alongside a collaborative and dynamic team of professionals that is truly passionate about our work. Carollo’s vision is to be the BEST water consulting firm and you’ll find that Carollo is also the best place for you to build your career.
Responsibilities
Coordinate with Project Manager, Project Engineer, Construction Manager, Inspectors, and Subconsultants for tracking project status, budget, and invoicing
Maintain project document databases and spreadsheets
Prepare and track contract status for projects with multiple entities
Maintain the electronic file structure
Arrange and participate in meetings and project team activities
Proofread memoranda, reports and general correspondences for accuracy of editing and formatting
Convert scanned images or Excel files into MS Word documents
Assist with document formatting (Excel, Word, Power Point, etc.)
Combine files (Excel, Word, Acrobat, etc.) for production purposes
Provide backup administrative support
Assist in coordinating proposals as needed
Qualifications
High School Diploma
Minimum of 2 years administrative experience in A/E industry
Advanced knowledge of the following software applications: Adobe, Word and Excel
Ability to work independently and be team player
Ability to multi-task and reprioritize upon request
Ability to handle confidential material
Must be organized and efficient with time management skills
Solid written/verbal communication skills, including grammar and attention to detail
Other Compensation and Benefits
Carollo is committed to providing employees with a competitive, comprehensive benefits program that provides the care employees and their families need to lead healthy, productive lives. Carollo’s benefits package includes paid time off and holidays, comprehensive health insurance coverage, pre-tax savings account options for healthcare, dependent care and commuter expenses, disability insurance and life insurance options for you and your dependents. We also offer free Caregiver Support, Travel Assistance, counseling services and discount programs. Other compensation that may be available includes: 401(k) company contribution matching, tuition reimbursement, discretionary bonuses, career advancement bonuses, professional registration bonuses, employee referral bonuses, and compensatory time for exempt employees. Flexible work arrangements may also be available.
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Job Locations US-TX-Austin
ID 2024-3293
Category Administrative/Clerical
Type Part-time 24, Regular